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Official Contest Rules

Halloween Costume Contest 2025

Effective: October 8, 2025

πŸŽƒ Official Contest Rules

1. Sponsor

The "Halloween Costume Contest" (the "Contest") is sponsored by Estevane Notary Services LC ("Sponsor," "we," or "us"), 150 S Texas Blvd, Suite 5, Weslaco, TX 78596.

πŸ“ž Questions? Email: [email protected]
Call: (956) 644-6969
2. Eligibility

Open to legal residents of Texas. Entrants under 18 must have parental or guardian consent. Employees, contractors, and immediate family members of Sponsor are not eligible to win. Void where prohibited.

3. Entry Period

Entry Period: October 8, 2025 at 12:00 AM (CT) to October 30, 2025 at 11:59 PM (CT)

Voting Period: October 25–30, 2025

Winners Announced: November 1, 2025

4. Entry Fee & How to Enter

A $1 (USD) non-refundable entry fee is required. Pay via the Sponsor's Stripe payment link. After payment, entrants will be redirected to the official entry form where they must complete required fields and upload one photo of the costume. Only paid and complete entries will be eligible.

5. Entry Rules
  • One (1) entry per person (per contest). Duplicate entries may be disqualified.
  • Photos must be original, family-friendly, and non-infringing. Do not upload images that you do not own or have the right to submit. Offensive, illegal, or copyrighted material will be disqualified.
  • By entering you represent and warrant you own the submitted photo (or have the right to grant the rights below). If the entrant is a minor, the parent/guardian consents on their behalf.
6. Categories & Prizes

There are four categories with one winner each receiving a $25 gift card:

  • πŸ‘» Most Scariest Costume
  • πŸ§’ Best Kid Costume
  • πŸ§‘β€πŸ’Ό Best Adult Costume
  • πŸ‘¨β€πŸ‘©β€πŸ‘§ Best Duo (Parent + Child) Costume

Prizes are non-transferable, non-exchangeable, and non-refundable. Sponsor reserves the right to substitute prizes of equal or greater value.

7. Voting & Winner Selection

Winners are chosen by public vote during the voting period. Each voter is limited to one vote per Google Forms' enforcement (or as otherwise stated). Sponsor may remove votes that appear fraudulent or automated. In the event of a tie, Sponsor will use reasonable discretion to select a winner.

Winners must respond within 7 days to claim prizes; failure to respond may result in forfeiture and selection of an alternate winner.

8. Publicity & License

By entering, you grant Sponsor a perpetual, royalty-free, irrevocable, transferable license to use, reproduce, distribute, display, and create derivative works of your submitted photo and your name, city, and likeness for promotional and voting-related purposes worldwide in any media, without additional compensation.

9. Data & Payment Processing

Payment processing is handled by Stripe; photos and uploads are stored in Google Drive/Google Forms. Your use of Sponsor's entry or voting forms is also governed by Google's and Stripe's terms and privacy policies.

10. Release & Indemnity

By entering, you release and hold harmless Sponsor, its employees, contractors, agents, and affiliates from any and all claims, liabilities, losses, damages, costs, and expenses arising out of participation in the Contest.

11. Limitation of Liability

To the fullest extent permitted by law, Sponsor's total liability for any claim related to the Contest shall not exceed the amount of the entry fee paid by the claimant (i.e., $1).

12. Disqualification

Sponsor reserves the right to disqualify any entry or voter that violates these rules or uses automated, fraudulent, or otherwise improper means. Sponsor's decisions are final and binding.

13. Miscellaneous

These Rules are governed by the laws of the State of Texas. Any action or proceeding relating to the Contest will be brought in the state courts located in Hidalgo County, Texas.

14. Contact
Questions or disputes?
πŸ“§ Email: [email protected]
πŸ“ž Call: (956) 644-6969

πŸ”’ Privacy Policy Addendum

Effective: October 8, 2025

Contest & Voting β€” Data Collection, Use, and Sharing

This addendum explains the personal data we collect specifically for the Halloween Costume Contest, how we use it, and your rights.

πŸ“Š Data We Collect
  • Contact information: name, email address, phone number (if provided)
  • Photos / media: image files uploaded by entrants
  • Payment data: processed by Stripe (we don't store card details)
  • Voting data: voter email, responses, timestamps, and IP metadata
  • Technical data: browser, device, and form response metadata
🎯 Why We Collect It
  • To verify payment and eligibility
  • To display entries on the public voting gallery
  • To administer the contest and deliver prizes
  • To prevent fraud and remove duplicate votes
βš–οΈ Legal Basis

We process your personal data with your consent (when you submit a photo and agree to these rules) and as necessary to perform the contract (processing your entry and awarding prizes).

πŸ’Ύ How We Store & Protect Your Data
  • Photos and form responses stored in Google Drive
  • Payment processed by Stripe
  • Data retained for 12 months after contest closes
  • After retention period, data is deleted or anonymized
🀝 Who We Share Data With
  • Stripe: payment processing
  • Google: form responses and photo storage
  • Service providers: email delivery, prize fulfillment
  • Legal authorities: if required by law
🌐 Public Display

Photos and display names may be published publicly for voting and promotional purposes. If you do not agree to public display, do not submit an entry.

πŸ‘Ά Children

We do not knowingly collect personal data from children under 13 without parental consent. For entrants under 18, a parent or guardian must provide consent.

πŸ”‘ Your Rights

You may have rights to access, correct, export, or delete your personal data. Contact us to exercise these rights.

πŸ›‘οΈ Security

We take reasonable measures to secure your data, but no system is perfect. We are not responsible for third-party breaches of Stripe or Google.

Privacy Questions?
πŸ“§ Email: [email protected]